A property firm where the system does the work.
Your headcount tracks your housing stock, and 70% of the work is still admin. Here, a notice to quit, unpaid rent or an owners' meeting moves forward by itself; your teams step in only to decide.
A notice arrives.
Today, that letter sets off fifteen steps, tracked in a spreadsheet and an inbox. Here, it opens a file that fills itself in, then stops at the one question that is yours.
- Notice matched to lease07:52
- Notice period checked07:52
- Acknowledgement drafted07:53
- Owner informed07:53
Refresh the kitchen first?
Three human decisions; the system does the rest.
Day 0
The file opens: four steps done before noon.
Day 10 · Repairs?
The pre-inspection comes back with photos; a quote follows. You decide.
Day 45 · Applicant?
Applications are screened and ranked. You choose; the lease is drafted.
Day 90 · Deduction?
Move-out inspection, differences priced, a deduction proposed. You approve, the file closes.
What each desk sees.
Each role has its desk, a screen holding only its pending decisions.
Weeks later, the manager picks the applicant and the contractor, nothing else.
What your tenants and owners see.
The same file, seen from the other side: the tenant acts from their phone, the owner decides from theirs.
They pay by QR-bill, read their lease, report a stuck blind with a photo; the assistant answers from the house rules.
They follow rents collected and repairs under way, receive their monthly report, and approve a contractor's quote with one tap.
A tenant's request, sent from the app, lands in their move-out file; the manager receives it prepared, answer drafted.
The system proposes, learns from your validations, then runs on its own.
Nothing is automated by default. Every action carries a confidence score and a threshold you set per type of action.
A lease is proposed for this notice; the manager confirms or corrects with one keystroke.
- Legal deadlines, amounts, due dates: versioned, tested rules
- Anything sent to a tenant, an owner or a court is still validated by a person
Every line is dated, signed, and undone with one click.
Integrated, not layered.
An AI layer on what you have automates retyping. We build the whole system: six parts around a single file.
- records
- Accounting, payments, payroll, leases, statements, on a proven base.
- keeps
- Letters, quotes, minutes: every document filed in its case, retrievable ten years on.
- move
- Notice, unpaid rent, claim, meeting: each knows its steps, its legal clock, its next action.
- dispatches
- It puts the AI, the rules and your desks to work; you receive only the decision.
- captures
- Visits, inspections, repairs: photos from the field go straight into the file.
- answers
- Tenants and owners pay, ask and decide from their phone.
Your CRM and your bank keep their role: they publish their events, the file picks them up.
This project is already under way.
Embedded Factory designs and runs this system; here is what exists.
- The field
- A week-long audit in a French-speaking Swiss firm, from accountant to director: notices were tracked by hand.
- Where it stands
- Desks and portal as clickable mock-ups; base installed; build started.
- Who builds it
- Zurich, two products live: Property360 and Typr.
- Hosting
- Own infrastructure, in Switzerland.
How do we roll it out?
We migrate buildings, not an organisation. You upload a building's documents, it rebuilds itself on screen; your senior checks instead of retyping.
Kick-off
Migration plan within two months: order of buildings, first batch, calendar.
Wave 1
Private owners, simple mandates: your key users correct quickly, each file type tested on your portfolio before it goes live.
Next waves
Portfolios, then institutional owners, once the gain is proven on the first buildings, measured continuously.
Condominiums
Switch between two financial years.
Your current tools stay live until each building switches; each step is paid when it is delivered.